Setting Up Your Tournament's Website

Set Up Your Tournament's Website
Introduction

This tutorial is designed to allow you to set up your tournament's website either all at once or over several sittings. Depending on the size of your tournament and your own computer savy, it may take anywhere from thirty minutes to three hours or more. If you're determined to sit down at the computer and not get up until you've completed this task, feel free to read straight through and get your whole website ready today. However, if you're a teacher who's trying to make the most of your conference period and your 30-minute lunch break, you'll probably be doing this in several sittings. That's perfectly fine, too.
At the beginning of each section you'll see directions on how to get to the web page you need for that particular step of the process. If you've just completed the previous step, then skip over those italicized directions because you'll already be in the right place.

Tutorial Topics

Tutorial Introduction

Patterns / Sections / Flights

Events

Entry Fees

School Fees

Drop Fees

Speaker Goals Per Room

Overview of Menu Options

Before we move on to the specific steps of setting up your tournament's website, lets go over the options available to you from the website's Administration page. This will be a brief descriptions of the website's capabilities only. For details and step-by-step instructions please refer to the above tutorial topics.

Home Clicking here will take you to your website's home page.
Page Titles This is where you'll set up the titles of any information pages you'd like to include on your website, such as an invitation or a list of fees.
Upload Files This allows you to upload files to the website, such as a map to your school.
Export Data You may choose to export data from the website registration directly to the tabulation software.
Change Status You'll have the option to change the status of your website from "Public" to "Private", and then to "Closed".
Change Options Here you'll choose what to make visible to coaches registering for your tournament.
Entry Fees You'll use this feature to set up entry fees for your tournament.
Drop Fees Drop fees can be entered as well.
School Fee You may choose to set up a basic fee that each school pays, regardless of how many entries they bring.
Event Status Here you can choose to close or open specific events in your tournament, allowing you to stop registration for an event that's full.
Speaker Goals You can set and adjust how many contestants you hope to have in each room so the website can estimate how many rooms you need for each event.
Entry Limits You may wish to limit the number of entries allowed in each event, and the website will disallow registration after that point.
School Limits You may also wish to limit how many entries each school may have in each event.
Waiting Lists The website can set up waiting lists for events that become full and add entries from this list in case of cancelation.
Mass Mail If you'd like to e-mail all coaches coming to your tournament, this feature allows for that.
Permissions This option allows you to specify which accounts have special permissions for your tournament.
Help This accesses the help menu with several Frequently Asked Questions.
Event Groups This feature enables you to set up groups of events for which you may set entry limits, such as in the case where you limit CX entries to 10, divided between Novice and Varsity.
Divisions You may choose to have separate divisions of events, as in Varsity, JV, and Novice.
Meals Some tournament hosts choose to have schools register for meals via the website.

Again, for details and step-by-step instructions please refer to the above tutorial topics.

Home	Clicking here will take you to your website's home page.
Page Titles	This is where you'll set up the titles of any information pages you'd like to include on your website, such as an invitation or a list of fees.
Upload Files	This allows you to upload files to the website, such as a map to your school.
Export Data	You may choose to export data from the website registration directly to the tabulation software.
Change Status	You'll have the option to change the status of your website from "Public" to "Private", and then to "Closed".
Change Options	Here you'll choose what to make visible to coaches registering for your tournament.
Entry Fees	You'll use this feature to set up entry fees for your tournament.
Drop Fees	Drop fees can be entered as well.
School Fee	You may choose to set up a basic fee that each school pays, regardless of how many entries they bring.
Event Status	Here you can choose to close or open specific events in your tournament, allowing you to stop registration for an event that's full.
Speaker Goals	You can set and adjust how many contestants you hope to have in each room so the website can estimate how many rooms you need for each event.
Entry Limits	You may wish to limit the number of entries allowed in each event, and the website will disallow registration after that point.
School Limits	You may also wish to limit how many entries each school may have in each event.
Waiting Lists	The website can set up waiting lists for events that become full and add entries from this list in case of cancelation.
Mass Mail	If you'd like to e-mail all coaches coming to your tournament, this feature allows for that.
Permissions	This option allows you to specify which accounts have special permissions for your tournament.
Help	This accesses the help menu with several Frequently Asked Questions.
Event Groups	This feature enables you to set up groups of events for which you may set entry limits, such as in the case where you limit CX entries to 10, divided between Novice and Varsity.
Divisions	You may choose to have separate divisions of events, as in Varsity, JV, and Novice.
Meals	Some tournament hosts choose to have schools register for meals via the website.