The waiting list option has two different functions. In both cases, the website monitors the entries on the website and will limit entries.

When the limit has been reached, the website will not allow additional entries in the event. Instead, the user will be presented with an option to place additional entries on the waiting list. The image below shows the entry screen with the waiting list option for two events (Novice L-D and Student Congress).

Waiting List for Total Entries

The first function of the waiting list kicks in when the overall entry limit for an event is reached. You may establish that the total entires that you will accept in an event is some magical maximum number. For example, you may only have 8 rooms to allocate to a particular event. If you are planning to place 7 students in each section, your entry cap would be 56. Once 56 competitors have been accepted in the event, you just don't have any more room. You can indicate to the website that entries should be deferred to the waiting list after 56 entries have been accepted. When a coach goes to try and register the 57th student, they will see a screen similar to the one above that only allows them to place additional students on the waiting list.

Waiting List for School Limits

The second function of the waiting list can kick in when a school limit has been imposed for entries in an event. It is possible to have the website limit entries by school to some arbitrary number. For example, you may want to limit entries in Impromptu to 6 per school. Once a school has entered 6 students in the event, you have the option of not allowing any additional entries in the event from that school (that is, the school limit is a firm limit), or you may choose to allow additional entries from that school to be placed on a waiting list (that is, the school limit is more of a guideline; you will accept additional entries if space allows but you don't want one school to take up too many of the slots until everyone has had a chance to enter).

How to turn on the options

To turn on the waiting list option for an event, click on your 'Administration' link and then select 'Waiting Lists' from the left-hand menu. Each of the events in your tournament will be listed.

For each event that you want to maintain a waiting list, click on the checkbox to the right of each event. You may want to allow a waiting list only for some of the events and not others. Select the events for which the waiting list option should apply.

By default, the only waiting list option that will be turned on is the overall entry cap waiting list. If you want to also provide the second option (a waiting list for entries beyond the school limit), check the option at the very top of the page labeled "Allow schools to place entries on wait list above per-school limits".